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2018 General Activities on Department of Energy (DOE) Cases

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DCAS will reconstruct radiation doses by evaluating all appropriate data relevant to which an individual worker or group of workers have been exposed, particularly when radiation monitoring data are unavailable, incomplete, or of poor quality. The data used for the dose reconstructions will be obtained through requests sent to DOE and data search and capture efforts.

DCAS along with Oak Ridge Associated Universities (ORAU), the contractor hired to support NIOSH’s responsibilities under The Act, have been involved in data search and capture efforts. These efforts are being conducted at various DOE sites and federal and private records storage locations throughout the United States to retrieve radiation monitoring data needed to conduct dose reconstructions.

Years

2018 Data Search and Capture

San Bruno Federal Records Center
San Bruno, CA

During this effort, 32 boxes and 101 documents were captured.

Data Capture Events
Work Site Information Retrieved
Stanford Linear Accelerator Center The information retrieved included: 1997-2003 SLAC dosimetry group dosimetry raw (anneal) data, air sample and Continuous Air Monitor (CAM) data, area radiation surveys, exposure reports, Operational Health Physics (OHP) daily logbooks from 1960’s, radiation work permits with sign in sheets, reports of personnel overexposure 1963-1971, personnel termination reports. quarterly effluent monitoring report, sample selected of Landauer dose processing reports January 2001 – June 2009, area Thermal Luminescent Dosimeter (TLD) data and limited extremity monitoring data.

Stanford Linear Accelerator Center
Menlo Park, CA

During this effort, 50 boxes and 136 documents were captured.

Data Capture Events
Work Site Information Retrieved
Stanford Linear Accelerator Center The information retrieved included: references used by SLAC in setting up their radiation protection program, radiation surveys with neutron and photon readings, various SLAC reports, tritium monitoring, shielding surveys, Radiation Safety Committee meeting minutes and memos, sky shine reports, environmental reports, dose reports, Department of Energy Laboratory Accreditation Program (DOELAP) documents, health physics memos/documents, and Positron-Electron Project II (PEP II) surveys.

Los Alamos National Laboratory
Los Alamos, NM

During this effort, 33 boxes and 34 documents were captured.

Data Capture Events
Work Site Information Retrieved
Rocky Flats Plant The information retrieved included: targeted data of magnesium-thorium alloys was not located but documents relating to Health and Safety reports were selected.

Stanford Linear Accelerator Center
Menlo Park, CA

During this effort, 26 boxes and 107 documents and 42 logbooks were captured.

Data Capture Events
Work Site Information Retrieved
Stanford Linear Accelerator Center The information retrieved included: dosimetry results, rad work contracts, Radiation Safety Committee meeting minutes, exposure summaries, beam containment policy, shielding design criteria, SPEAR Personnel Protection System, surveys/data for commission, area photon and neutron monitoring, shielding requirements, rad leakage logbook, and dosimetry logbooks.

San Bruno Federal Records Center
San Bruno, CA

During this effort, 14 boxes and 151 documents were captured.

Data Capture Events
Work Site Information Retrieved
Stanford Linear Accelerator Center The information retrieved included: radiation work permits, dosimetry data, Operational Health Physics (OHP) daily logbooks, and radiological surveys.

East Tennessee Technology Park Records Center
Oak Ridge, TN

During this effort, 5 documents were captured.

Data Capture Events
Work Site Information Retrieved
Oak Ridge Gaseous Diffusion Plant (K-25) The information retrieved included: five classified documents and notes were taken, reviewed and released. However, the five documents did not contain any date from the time period of interest.

Environmental Management Consolidated Business Center (EMCBC) – Cincinnati
Springdale, OH

During this effort, 54 boxes and 135 documents were captured.

Data Capture Events
Work Site Information Retrieved
De Soto Avenue Facility The information retrieved included: radiological survey and air sample data, decontamination procedures, work permits with personnel access sheets and limited environmental data.

Savannah River Site
Aiken, SC

During this effort, 136 boxes and 33 documents were captured.

Data Capture Events
Work Site Information Retrieved
Savannah River Site The information retrieved included: Personnel in-vivo counts, plutonium electro-deposition log books and ~3,100 2.5”x6” Employee Exposure Cards which contained information for ~80 construction trade workers (CTWs).

Stanford Linear Accelerator Center
Menlo Park, CA

During this effort, 380 documents and 21 logbooks were captured.

Data Capture Events
Work Site Information Retrieved
Stanford Linear Accelerator Center The information retrieved included: completion of the the scanning of documents and logbooks from both previous site visits.

Idaho National Laboratory
Idaho Falls, ID

During this effort, 25 boxes and 109 documents were captured.

Data Capture Events
Work Site Information Retrieved
Idaho National Laboratory & Mound Plant The information retrieved included: initial Drum Retrieval (IDR) logbooks, Early Waste Retrieval (EWR) logbooks, Radioactive Waste Management Complex (RWMC) building surveys, visitor dosimetry log sheets, and Health Physics log sheets (Idaho National Laboratory); plutonium processing records, neutron and gamma dose rates, neutron flux data, the Building 50 Final Safety Analysis Report, and procedures (Mound Plant).

Department of Energy (DOE)
Richland, WA

During this effort, 4 documents were captured.

Data Capture Events
Work Site Information Retrieved
Hanford Documents from DOE Richlands’ Integrated Document Management System (IDMS). Documents relate to contaminated hydraulic fluid, radiation protection, and environmental investigations.

Y-12 Records Storage Facility
Oak Ridge, TN

During this effort, staff conducted a reconnaissance trip.

Data Capture Events
Work Site Information Retrieved
Y-12 Discussed thorium processing records from 1976 to present. Was informed by the Operations Quality Control (QC) representative that no thorium parts received a QC certification from 1979 through 1982.

Oak Ridge National Laboratory – Research Library
Oak Ridge, TN

During this effort, staff conducted a reconnaissance trip.

Data Capture Events
Work Site Information Retrieved
Oak Ridge National Laboratory Conducted an inventory and test digitization of the Department of Energy (DOE) microcard collection. The digitization tests demonstrated that acceptable images, comparable to those produced by the digitization of microfilm and microfiche images, can be produced.

Savannah River Site
Aiken, SC

During this effort, 158 work permits were reviewed and 703 documents were captured.

Data Capture Events
Work Site Information Retrieved
Savannah River Site Identified Construction Trade Workers (CTW) who worked under the direction of Radiation Work Permits (RWP) which required bioassay sampling and subsequently collected the identified CTWs internal exposure record for additional review.

Oak Ridge National Laboratory – Research Library
Oak Ridge, TN

During this effort, approximately 7,800 cards were captured.

Data Capture Events
Work Site Information Retrieved
Oak Ridge National Laboratory Scanned subcontractors card collection that date from the 1940s to the 1970s.

Idaho National Laboratory
Idaho Falls, ID

During this effort, 12 boxes were reviewed and approximately 100 photographs were captured.

Data Capture Events
Work Site Information Retrieved
Idaho National Laboratory Conducted interviews, searched the site’s Electronic Data Management System (EDMS) and rescanned selected photos at a higher resolution.

Department of Energy (DOE)
Richland, WA

During this effort, 11 documents were captured.

Data Capture Events
Work Site Information Retrieved
Hanford Documents were from site visit during September, 2014 and have recently been released. Documents relate to reports, inventories, journal entries and source date for Americium-241, Berkelium, Plutonium-242. and Thorium.

DOE Richland
Richland, WA

During this effort, 8 documents were captured.

Data Capture Events
Work Site Information Retrieved
Hanford Documents relate to drawings of glove boxes, removal of glove boxes, and base technology support document.

Savannah River Site
Aiken, SC

During this effort, 179 employee files were reviewed and 179 documents were captured.

Data Capture Events
Work Site Information Retrieved
Savannah River Site Identified Construction Trade Workers (CTW) and Non-CTW Workers who worked under the direction of Radiation Work Permits (RWP), which required bioassay sampling and subsequently collected the identified CTWs internal exposure record for additional review.

DOE Richland
Richland, WA

During this effort, 25 documents were captured.

Data Capture Events
Work Site Information Retrieved
Hanford Documents relate to air sample evaluations, personnel decontamination, radiation control manual, radiation protection programs, and surveillance program procedures.

Idaho National Laboratory
Idaho Falls, ID

During this effort, 52 boxes were reviewed and 120 documents were captured.

Data Capture Events
Work Site Information Retrieved
Idaho National Laboratory Idaho Chemical Processing Plant (ICPP) temporary badge records from 1970 to 1980.
Grand Junction Facilities Neutron records from 2001.

Ames Laboratory
Ames, IA

During this effort, 29 boxes were reviewed and 97 documents were captured.

Data Capture Events
Work Site Information Retrieved
Ames Laboratory Air sample data, radiological surveys, sample of personnel exposure files and radiation work permits.

Stanford Linear Accelerator Center
Menlo Park, CA

During this effort, Preselected folders were reviewed and 58 documents were captured.

Data Capture Events
Work Site Information Retrieved
Stanford Linear Accelerator Center Documents selected from a box of former SLAC employee. The documents include dosimeter calibration and QC forms, the results of TLD (Thermoluminecent Dosimeter) calibrations and research, and environmental reports.

Idaho National Laboratory
Idaho Falls, ID

During this effort, 28 boxes were reviewed and 21 documents were captured.

Data Capture Events
Work Site Information Retrieved
Idaho National Laboratory Air exposure summaries, tritium burial grounds, badge reports, Hot Fuel Examination Facility North (HFEF/N) documents, whole body count metrics, whole body count logbook, and lung counter logbook.

Department of Energy (DOE)
Richland, WA

During this effort, 8 documents were captured.

Data Capture Events
Work Site Information Retrieved
Hanford Documents relate to drawings of glove boxes and safety systems evaluations.

US Nuclear Regulatory Commission Public Document Room
Rockville, MD

During this effort, 201 microfiche were reviewed and 33 documents were captured.

Data Capture Events
Work Site Information Retrieved
Various Sites Radiological surveys, thorium contamination concerns near abandoned railroad, chronological history of W.R. Grace (NJ), inspection reports, uranium mill decommissioning, license information.

Department of Energy (DOE)
Richland, WA

During this effort, 16 documents were captured.

Data Capture Events
Work Site Information Retrieved
Hanford Documents were from site visits during September, 2014 and June, 2017 that have recently been released. Documents include reports, inventories, journal entries and source data relating to Neptunium-237, Curium, Tritium, Enriched Uranium; and radiation work procedures.

Nevada National Security Site
Mercury, NV

During this effort, 39 boxes were reviewed and 105 documents were captured.

Data Capture Events
Work Site(s) Information Retrieved
Lawrence Livermore National Laboratory Radiological work permits (with sign-in sheets), radiological surveys and site procedures
Los Alamos National Laboratory
Nevada Test Site

Nevada National Security Site
Mercury, NV

During this effort, 28 boxes, 5 lateral cabinets were reviewed and 135 documents were captured.

Data Capture Events
Work Site(s) Information Retrieved
Lawrence Livermore National Laboratory Radiation work permits and procedures
Los Alamos National Laboratory
Nevada Test Site

Memorandum of Understanding Between the U.S. Department of Health and Human Services and the U.S. Department of Energy

The Department of Health and Human Services (HHS) and DOE signed a Memorandum of Understanding (MOU) in Fiscal Year 2019. The MOU describes how the Agencies will work together to carry out their responsibilities under The Act and Executive Order 13179. Part of the agreement covers how HHS and DOE will coordinate data search and capture activities.